HBA POLICIES APPROVED BY THE
BOARD OF DIRECTORS
 
                Policies Approved in 2005              Accounting Policies
                Policies Approved in 2004              Executive Officer Policies
                Policies Approved in 2003              Finance Committee Policies
                Policies Approved in 2002              Director's Expense Policies
                Policies Approved in 2001              Local Government Issues Criteria Policy
                Policies Approved in 2000              Showcase of Homes Site Sign Policy
                Policies Approved in 1999              President: Financial Support
                Policies Approved in 1998              Presidential Advertisements
                Policies Approved Before 1998     Project Committee Financial Policy
12-20-05    Policy to change board meeting to 6:00pm
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8-19-04      Policy to establish a local sales and marketing council.
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8-19-03      Policy to only allow Builder - Remodeler members to become eligible to participate
                    in a Parade selection lottery, if they were a member on January 31st of the calendar
                    year of the lottery date.

6-17-03      Policy to set project chairs duties as: Conduct Committee Meetings, Report to the                     Board and Membership, Promote the Project for volunteers and support, and                     oversee directly, orhave another board member oversee cash counting of the                     C- rate  receipts.

6-17-03      Policy to reimburse project chairs $500.

2-18-03      Policy to charge members $25 to link their websites to the HBA website.

2-18-03      Policy to establish supporter class of membership from non-industry businesses as                     outlined by E.O. and Executive Committee.
1-28-03      Policy to set Board meeting at 7:30 pm.
1-28-03      Policy to have accountant add a footnote to written financial report when a 50%                       variance of income or expenses occur on a line item.
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10-15-02      Policy to charge members for project preview mixers with a minimum price the
                      same as meetings.
2-28-02      Policy to conduct Full Audit every 3 years beginning with year-end 2003.
2-28-02      Policy allowing for title sponsorships of our major projects.
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10-16-01     Up to $15,000 annually to be put into a separate account as a (Reserve Fund)                         when the CD becomes due.
10-16-01       Up to $5,000 annually to be put into a separate account for Legal Fund. This                         amount is the difference of the Legal Fund line item annual spending and budget                         amount.

10-16-01       To begin electronic communications either through E-mail or Fax of all mailings                         with  the exception of members without E-mail or Fax machines.
8-21-01    HBA will purchase post Parade of Homes advertising for up to 4 weeks to promote                       unsold homes.

8-21-01    Voting members of the Parade of Homes Committee consist of:
                        Current chair
                        Current developer
                        All participating builders
                        Up to 5 sponsors/associates
                        3 past developers
                        3 past presidents

6-19-01   Competing companies of any exclusive corporate sponsors will not be permitted to                     set up a booth in the exhibitor spaces at the Parade of Homes event(s).

5-22-01    An optional Build Pac donation request for personal checks be attached to dues                      invoices.
5-22-01   All new member applications are due the last day of the month preceding the Board                     meeting for approval. Applicant's company information will then be faxed to all Board members for                     review.
2-20-01    To add Realtor Advantage Developments and Remodelers category to the
                    Showcase of Homes entry categories.

1-16-01     Policy for HBA to accept simple IRA plan through Al Skornicka Agency for the                       HBA staff with the HBA match of 3% of salary.
1-16-01     Purchased office equipment over $2,000 will be depreciated.
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12-19-00     To send the Outgoing Associate Vice-President to the NAHB Convention, paid
                      by the HBA.

9-19-00     Single Site Parade of Homes will be named Parade of Homes® no matter if there is                      one or two events during a year.
9-19-00     Parade of Homes Site Selection Committee will consist of 50% of Builders in the                       Parade(s), three (3) Associate Members, current Developer(s), two (2) Past                       Developers, one Past President, and the Outgoing and Incoming Chairmen.
7-25-00    Parade fees for Affordable Parade (those under $200,000.) is $3,000. per builder.
7-25-00     For every cell phone call at a board meeting, a $10 donation will be made to the                       Scholarship Fund by the affected member.
4-18-00   After a member company's account is 60 days delinquent, an accrued late fee of 2%                     per month, will be charged on the outstanding past due balance.
4-18-00   Suspension of Membership: After a member company's account is 90 days past due,                    all membership rights will be suspended until all charges and balances are satisfied.

3-20-00   The Executive Committee has the authority to approve all collection or write-offs of                     bad debt members on a case by case basis after 90 days of financial delinquency.

2-15-00   Regarding the Parade of Homes®, disclosure must occur by the parade developer,
                   of knowable subsurface conditions dealing with main line, lateral, and basement                    excavation as soon as it's discovered, preferably before The Builder Lottery. If                    developer violates this policy, then the developer is responsible for extra cost                     incurred by individual builders with the invoice to be approved by Parade
                    Committee.
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11-16-99     An effort must be made that all HBA projects and functions be operated at break                    even.

10-19-99  HBA is to lien, if possible, the Parade Developer for lot balances of Parade Builders.

8-17-99     Spec Home entries for two (2) consecutive Showcase of Homes Events will be $500                     per entry rather than the normal $1,000 per entry.

3-16-99      The HBA will accept Visa / MasterCard.
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12-15-98      Board members who fail to bring the official Board Book to meetings will be fined                      $5.00 per occurrence.
11-17-98   Absentee ballots are accepted for the election of the Board of Directors which occurs at the annual meeting each year.
        The following must take place:

• Absentee voters must physically come to the HBA office, sign in, put a completed ballot in an enclosed envelope with company name on the outside, and have a staff member verify the receipt of the ballot in writing.
• No absentee ballots will be accepted the day of the annual meeting and must be delivered by the company member representative by close of business on the Friday before the meeting.

10-20-98 A policy that a member who has been delinquent for ninety (90) days will be suspended. The suspended member due to a delinquency, can make full payment within the next thirty (30) days with an additional $100.00 administrative fee. If the delinquency reaches 120 days past due, then their membership is expelled from the Organization. An expelled member cannot re-apply for membership for one (1) year.

7-21-98  No HBA Officer or Board Member may use their HBA title or influence on personal matters without the approval of the Executive Committee or Board of Directors.
7-21-98  The financial budgets of every project and event of the HBA must be approved by
                 the Executive Committee with the exception of the Home & Garden Show, Parade of                  Homes, and Showcase of Homes, which must be approved by the Board of Directors.
7-21-98  Reimbursement for expenses for Directors at National & State Meetings. Policy made
                 to reimburse Officers attending National Spring Meeting in the amount up to $150.00                  per night. The Officers will be required to turn in all receipts to receive the                  monies. Regarding state meetings, there will be no allowance. However the local HBA                  will pay for the rooms & registration when they make the reservations through the HBA. Attendance at Board meeting is required to receive allowances.
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Accounting:
5-19-98     a. Financial report must be received by executive board at least one week before all                         board meetings. Accountant to mail directly to each executive committee member.
                    b. Executive board members to fax requests for any financial information or invoices                         in question to executive officer at least two (2) business days before board                         meeting.  Executive officer will bring all requested information to the executive                         board meeting  for review.
                    c. An income and expense report of projects on approximate financials at each                         executive committee.
                    d. If changes require additional work by the accountant, then the budget needs to be                         increased to cover the additional costs.
                    e. Breakdown of each event - financial analysis of income and expenses by line item.
                    f. No mixture of gross and net figures for income statement and budget. Must be all                        gross figures. Gross expenses of projects to become line items under cost                        of operations budget.
5-19-98      Policy to charge $100.00 each for replacement of Showcase of Homes Site signs.
                    There will be no charge for first time entrants.
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Executive:
5-19-98      a. Monthly expense account and credit card report must be filed by executive officer
                          and any other officer requesting same.
                     b. Purpose of each expense to be documented.
                     c. Report must be signed off by the president each month.
                     d. Executive Officer to secure appropriate form to be used.
                     e. No staff raises or bonuses without executive board approval and E.O.'s                          recommendation.
                     f. Semi-annual evaluation of executive officer by executive committee.
                          1. 1st evaluation to be due by May 31st.
                          2. 2nd evaluation to be due by Nov. 30th.
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Finance Committee:
5-19-98       a. To be formed as a sub-committee of the Executive Board
                      b. Voting make-up:
                          All Past Presidents that are members of the Executive Board and one (1)                            Associate Life Director appointed by the President.
                      c. Meetings to be held on a quarterly basis or as needed.
                      d. Finance committee to report to executive board on a quarterly basis or as needed.
                      e. All necessary financial records to be made available to the committee by the                          executive officer upon request.
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Director's Expense:
5-19-98     Pertains to life, regular, and alternate directors (when voting) who requests payment
                   in writing within 60 days, and meeting the minimum requirement of attending the
                   Board of Director's meeting and being a voting status active local
5-22-01     Board member to receive reimbursement.
                    a. OHBA
                            1. Room expense paid
                            2. Feature dinner meeting paid
                   b. NAHB
                            1. Pertains to Spring board meeting in Washington, D.C.
                            2. Rooms paid for 2 nights with exception of one Director who will be reimbursed                                 on a preferred rotating basis for all nights provided the Director participates in                                 the Capitol Hill visits.
                            3. Gas and / or airfare allowance - up to $250.00
                   c. OHBA Executive Committee Meetings:
                            1. Room expense
                            2. Mileage at national rate allowance to Columbus 360 miles (round trip)
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Local Government Issues Criteria Policy
Must Meet All 4 Items to be Considered

• Is this an issue that could affect or impact all three (3) counties of the Home Builders Association?
• Is this anissue that is crucial to the Home Builders Members?
• Do the realities of politics permit effective action?
• Will the involvement of HBA made an impact?

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Showcase of Homes Site Sign Policy

• There will be a charge of $100 each for replacement of site signs.
• There is no charge for first time entrees. This would only be for past showcase participants up to three (3) years.

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President
Financial Support
          a. Convention expenses paid for president and wife (room, registration and air fare).
          b. $2,000.00 Misc. Expense account - could be expended out each month
          c. $100.00 / mo gas allowance
          d. $125.00 / mo telephone allowance
          e. 50 complimentary tickets to Home and Garden Show and Parade of Homes each.
          f. President and wife attend all HBA functions at no cost
         g. Expense for OHBA and NAHB
              1. OHBA
                  a. Room, convention site or comparable feature dinner, and gas to be paid.
              2. NAHB (Spring board meeting)
                  a. Room and registration paid
                  b. Gas and / or airfare allowance - up to $250.00
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Presidential Advertisements
1) Include President in all committee listings.
2) Each Builder & Remodeler Publication shall feature the President, Chairman, Committee & Executive Officer.
3) For Vindicator tabloids, the HBA will buy advertising space, (3 x 6 column), to feature the President.
4) Continue The Home of the Week in the Vindicator for the President with photo.
5) Include mix of President, Executive Officer and Project Chairs, in all T.V. & Radio remotes.
Every effort must be made to be consistent from one President to the next.
5-19-98 - In all matters pertaining to HBA business, no board of director or staff member, may receive compensations or gift(s) valued at $100.00 or more, without approval of the HBA Board of Directors. Violations could result in dismissal from office or the Board of Directors.
No staff member may receive any compensation and/or gift for assistance in lead generation or referrals. Violation of this rule would result in disciplinary procedures and or loss of employment.
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Project Committee Financial Policy
1. Parade of Homes Chairman             $2,000
2. Home & Garden Show Chairman      $2,000
     a. Vice Chairman                           $1,000
     b. Show Coordinators                     $2,000 Pool

* Amounts Per coordinator to be determined by the Committee before the project.
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2-18-97 - Policy to establish a "Retired" Members Classification with yearly dues fee of
50 % of the normal dues per classification, with no voting rights. This is in order for this class of member to receive all local mailings.
            For those Retired Member companies who do not want mailing privileges, they
                                         would be considered Honorary Members.

1-21-97 - Policy that HBA members are advised not to become involved in disputes between contractors and consumers.

6-11-96 - Policy to approve Industry Standards Manual as the standards for construction
by HBA members.

5-14-96 - Policy to discontinue the construction of an HBA Dream Home.

12-12-95 - To amend HBA Mission Statement to include a paragraph on Community Service.

9-12-95 - To make the HBA office smoke-free.

11-8-94 - To approve a Utility Neutral stance for Parade type of events. Also, to accept
a multi year agreement with Ohio Edison Company to receive funding for
Good Cents or Geothermal homes in shows.

9-13-94 - Policy to support Townships bonding requirements for street damage.

8-9-94 - Policy to make HBA events Utility Neutral to benefit all builders of the Association.
4-13-93 - Policy to allow Executive Officer to send letter through money saving benefit
companies to members promoting programs once approved by the Board of Directors.
12-8-92 - Policy to establish a Branch Dues Subscription Structure to receive HBA mailings. To
receive The Courier only - $75.00 per year; to receive all local mailings - $175.00 per year.
These rates are per branch or locations over and above member company's primary location.
12-8-92 - Policy to establish a minimum $2,000.00 Legal Defense Fund.
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